MS Outlook Interview Questions and Answers

Here you can find MS Outlook Interview Questions and Answers.

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MS Outlook Interview Questions and Answers

What is HTTP Protocol?

The HTTP (Hyper Text Transfer Protocol) is not a protocol dedicated for email communications, but it can be used for accessing your mailbox. Also called web based email, this protocol can be used to compose or retrieve emails from an your account. Hotmail is a good example of using HTTP as an email protocol.

MS Outlook Interview Questions and Answers

What is SMTP Protocol?

The SMTP (Simple Mail Transfer Protocol) protocol is used by the Mail Transfer Agent (MTA) to deliver your Email to the recipient's mail server. The SMTP protocol can only be used to send emails, not to receive them. Depending on your network / ISP settings, you may only be able to use the SMTP protocol under certain conditions (see incoming and outgoing mail servers) see also SMTP RFC

MS Outlook Interview Questions and Answers

What is POP3 Protocol?

The POP (Post Office Protocol 3) protocol provides a simple, standardized way for users to access mailboxes and download messages to their computers. When using the POP protocol all your email messages will be downloaded from the mail server to your local computer. You can choose to leave copies of your emails on the server as well. The advantage is that once your messages are downloaded you can cut the internet connection and read your email at your leisure without incurring further communication costs. On the other hand you might have transferred a lot of message (including spam or viruses) in which you are not at all interested at this point. See also POP3 Description (RFC)

MS Outlook Interview Questions and Answers

What is IMAP Protocol?

IMAP (Internet Message Access Protocol) –Is a standard protocol for accessing e-mail from your local server. IMAP is a client/server protocol in which e-mail is received and held for you by your Internet server. As this requires only a small data transfer this works well even over a slow connection such as a modem. Only if you request to read a specific email message will it be downloaded from the server. You can also create and manipulate folders or mailboxes on the server; delete messages etc. see also IMAP.org

MS Outlook Interview Questions and Answers

Explain Email Protocol?

Basically, a protocol is about a standard method used at each end of a communication channel, in order to properly transmit information. In order to deal with your email you must use a mail client to access a mail server. The mail client and mail server can exchange information with each other using a variety of protocols.

MS Outlook Interview Questions and Answers

Explain Email Ports?

For networks, a port means an endpoint to a logical connection. The port number identifies what type of port it is. Here are the default email ports for: - POP3 - port 110 IMAP - port 143 SMTP - port 25 HTTP - port 80 Secure SMTP (SSMTP) - port 465 Secure IMAP (IMAP4-SSL) - port 585 IMAP4 over SSL (IMAPS) - port 993 Secure POP3 (SSL-POP) - port 995

MS Outlook Interview Questions and Answers

What is Outgoing Mail Server (SMTP)?

This is the server used only to send emails (to transport them from your email client program to the receiver). Most outgoing mail servers are using the SMTP protocol (Simple Mail Transfer Protocol) for sending emails. Depending on your network settings, the outgoing mail server can belong to your ISP or to the server where you setup your email account. As an alternative, you can use a subscription based SMTP server (like smtp.com), which will allow you to send emails from any email account you already own. Due to anti-spam reasons, most of outgoing mail servers will not let you send emails if you are not logged on their network. An open-relay server will allow you to use it for sending emails, no matter if you belong to its network group or not, thus it is a heaven for spammers.

MS Outlook Interview Questions and Answers

What is Incoming Mail Server?

The incoming mail server is the server associated with you email address account. There can not be more then one incoming mail server for an email account. In order to access your incoming messages, you need an email client. A program that can retrieve email from an email account, allowing a user to read, forward, delete, and reply to email messages. Depending on your mail server, you can use a dedicated email client (like Outlook Express) or a web browser (like Internet Explorer, For accessing web based email accounts, like Hotmail). The mail is held in storage on the incoming mail server until you download it. Once you have downloaded your mail from the mail server it cannot be downloaded again. In order to download your Email, you must have the correct settings configured in your Email client program. Most incoming mail servers are using one of the following protocols: IMAP, POP3, and HTTP.

MS Outlook Interview Questions and Answers

How to clear the search history?

The Contact Quick Find feature stores each search. If an item is already in the list, you can select it quickly for a repeat search. But the list can rapidly grow too large to be helpful. Outlook stores search items in the Registry. To clear the list, delete the following Registry key: HKEY_CURRENT_USERSoftwareMicrosoftOfficeversionOutlookQuickFindMRU Note: Editing the Registry is risky, so be sure you have a verified backup before saving any changes.

MS Outlook Interview Questions and Answers

Explain extended Reminders for multiple Task folders?

You can have more than one Task folder, but Outlook recognizes reminders and follow-up flags only for the items in the default Task folder. That means if you set a reminder for an item in a non-default Task folder, Outlook will ignore it. If you must have this capability, consider using a third-party product, such as Extended Reminders.